Why Auto-Approve?
How automated sourcing and outreach accelerates the recruiting workflow
What is Auto-Approve?
With Auto-Approve enabled, Max autonomously sources and reaches out on your behalf:
- All prospects on the sourcing list are approved for outreach automatically, without your manual review.
- Max evaluates and approves candidates for outreach on an ongoing basis, at the rate specified by your weekly outreach target volume, until every prospect that matches your search criteria has been contacted.
You can still preview the approved prospects before Max’s outreach email in the Approved for Outreach list (see below) to remove anyone you might already be in contact with or would prefer not to message.
How to turn on Auto-Approve
To turn on Auto-Approve for a role, simply choose Auto-Approve: On from the sourcing list once your search results are well-calibrated.
How Auto-Approve accelerates your recruiting workflow
Having Max automatically approve prospects for a well-refined search gives you time back so you can stay focused on the parts of recruiting where your judgment, expertise, and relationships matter most: interviews, candidate engagement, hiring manager partnerships, and closing great candidates for your company.
Auto-Approve complements manual sourcing—it doesn’t need to replace it
Auto-Approve isn’t about eliminating manual sourcing entirely; it’s about letting AI produce a consistent, high-quality pipeline with less human effort. If you have additional time to source, your manual searches can be more targeted and strategic.
How it helps you:
- Focus your expertise and limited manual sourcing time on more complex, targeted sourcing
- Increases qualified output and results with a combined manual + automated model
Automation doesn’t remove oversight—it gives you structured checkpoints
If you're worried about “messaging the wrong candidate,” Auto-Approve includes safeguards and rules that you control. You set the search criteria, outreach messaging, and sequence rules. AI agents handle the tedious parts at scale.
How it helps you:
- You remain firmly in the driver’s seat
- Consistent, predictable execution of your sourcing strategy
Modern recruiting teams already rely on AI. Auto-approving keeps you competitive.
Your peers and competing TA teams are rapidly shifting from manual to automated sourcing. Auto-Approve positions your team as modern and tech-forward—not one stuck in legacy processes.
How it helps you:
- Strengthens employer-brand as an innovative Talent org
- Helps TA leaders frame AI modernization internally
- Reduces internal friction (“the industry is moving this way”)
Auto-approving ensures no prospects are lost or forgotten
High-volume roles make it easy to overlook strong talent; automation prevents that. Automation ensures long-tail candidates don’t slip through the cracks. You get full coverage—not just the first 30 profiles you had time to check.
How it helps you:
- Wider and more inclusive coverage of the prospect pool
- Better DEI outcomes through unbiased consistency
Manually vetting candidates consumes the a substantial amount of recruiters’ time but delivers the lowest ROI. Auto-Approve doesn’t replace your judgment; it removes hours of lower-value work.
You already know tactical, manual review drains hours without adding proportional value. Every minute spent manually reviewing a cold prospect is a minute not spent interviewing, advising, or closing. Auto-Approve lets you shift hours from low-leverage to high-leverage tasks.
How it helps you:
- More time for human-centric recruiting tasks
- Improved candidate experiences
- Higher job satisfaction (less tedious work)
- Improves alignment with hiring managers and other stakeholders by allowing you to spend more time with them
- Allows you to apply your judgment in later funnel stages where it’s more impactful
More validated outbound → more responses → more qualified screens → faster hires
You may spend 40–60% of your week sourcing. Auto-Approve gives you that time back—and generates more pipeline than otherwise humanly possible.
How it helps you:
- Larger, consistently refreshed pipeline
- Faster time-to-fill
- More opportunities to champion strong but unexpected matches
Auto-approving prevents manual bottlenecks that slow down hiring managers and potentially impact business outcomes.
Your hiring managers are your internal customers. Auto-Approve helps you support them at scale. Auto-Approve keeps the pipeline flowing steadily, even when you're in back-to-back interviews, following up with candidates, chasing down scorecards, or presenting offers.
How it helps you:
- Reduced bottleneck risk
- Warm, active pipeline regardless of your calendar load and other responsibilities
- Stronger recruiter–hiring manager relationships based on more efficient and timely delivery of results
In summary, manual vetting is the biggest bottleneck in sourcing. It produces inconsistent quality and slows hiring. Auto-Approve with Max on refined search criteria delivers speed, consistency, and scale while maintaining your oversight, giving you precious time back to do the work you value most.